Your nonprofit's mission deserves more than great ideas—it deserves results.
Your mission deserves funding consistency — not fundraising chaos.
You’ve got the programs, the passion, and the proof that your work changes lives.
What you don’t have? Time to chase, write, and track grants — and still keep your programs running.
That’s where we come in.
At Captured Words, we partner with mission-driven organizations ready to move from “sporadic wins” to a steady, strategic stream of grant funding that fuels real growth.
Grant Writing, Reimagined
What We Do
Our monthly Grant Writing Retainers are designed for nonprofits that want a long-term funding engine, not one-off applications.
You’ll gain a dedicated grant strategist who:
✅ Writes compelling, funder-aligned proposals
✅ Tracks deadlines and manages submissions
✅ Follows up with funders for feedback and relationship building
✅ Reports wins, lessons, and metrics back to your team
✅ Keeps your funding pipeline full — year-round
We take the guesswork out of grants so you can focus on your mission.
Book Your Free Call
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Book Your Free Call ✦
How We Work
Before writing a single proposal, we make sure we’re chasing the right grants.
That’s why every client begins with our 6-Figure Grant Pipeline™ — your custom funding roadmap.
It ensures every hour and every proposal is aimed where you actually have a chance to win.
Think of it like a GPS for your funding — your roadmap comes first, then we drive the route with you.
Once your Funding Strategy is complete, you move seamlessly into your retainer.
What’s Included in Your Monthly Retainer
Many organizations use Funding Strategy as a standalone engagement to get grounded and aligned. Others use it as a first step before transitioning into ongoing Grant Consulting Retainers—so execution is strategic, intentional, and sustainable.
Either way, the goal is the same: fewer distractions, more wins, and a funding plan that actually supports your mission.
Done-for-You Grant Writing
We draft, edit, and submit polished, persuasive proposals aligned with your strategy.
Grant Pipeline Management
We track all deadlines, submissions, and results in a shared dashboard so your team stays on top of everything.
Monthly Progress Reports
Each month, you’ll receive a detailed status update — what was submitted, what’s upcoming, and what wins are on the horizon.
Funder Relationship Building
We help with outreach emails, meeting preparation, and updates that turn funders into long-term partners.
Strategic Partner Access
You’ll have direct access to your grant strategist for questions, funder updates, and narrative support anytime.
Our Pricing Tiers
Micro
$3,000
Monthly meetings
Monthly emails & support
1-2 grants/month
Standard
$3500-5000
Biweekly meetings
3-4/month
Premium
$6-8k
Weekly meetings
Up to 6/mo +
another value bonus
Every retainer is customized based on your size, goals, and number of active projects. You’ll receive a detailed proposal after your Funding Strategy is complete.
Curious about the Scope of Work (Base Deliverables)?
Click below to download our detailed PDF so you can see what your retainer does include:
What You Can Expect
A professional partner who understands funder language
Consistent submissions and tracking — no more missed deadlines
Stronger, more aligned proposals built for higher win rates
Real-time updates on your funding progress
A system that grows with your mission
This is how nonprofits build predictable, six-figure grant pipelines year after year.
Entry Requirements
Before starting a Grant Writing Retainer, clients must have:
A completed Funding Strategy / Grant Pipeline (within the last 6 months).
Clear project descriptions, budgets, and staff capacity to support grant activities.
A designated internal point of contact (ED, dev staff, or admin liaison).
Not a religious/political org
Make $500k in annual revenue
Won grants in the past 2 years
This ensures you’re only working with qualified, focused organizations where your time leads to results.
Pricing Model & Terms
Monthly retainer: $2,500–$8,000/month (depending on scope)
Minimum commitment: 3 months (recommended 6–12 for continuity)
Invoices: Monthly, prepaid via ACH or card
Cancellation: 30-day written notice
Reassessment: Annual review to adjust scope and pipeline
Is This Partnership Right for You?
Our ongoing retainers are built for established organizations that are serious about scaling consistent grant revenue.
It’s for you if:
Your organization already meets the $500K+ annual budget threshold and operates multiple programs.
You’ve completed a Funding Strategy with us within the last six months.
You’ve secured grant awards in the past and are ready to expand your pipeline.
You understand that grants should make up no more than 20–40% of total income — and you’re building balanced sustainability.
You have at least 4 years of operational history, clear outcomes, and leadership capacity to collaborate.
You want a long-term partner who manages research, writing, and funder relationships so your team can focus on impact.
It’s not for you if:
You’re new, pre-launch, or still clarifying your mission and programs.
You haven’t completed a strategic funding plan yet.
You’re looking for one-off applications or emergency quick wins.
The Grant Writing Partnership is for organizations that already know who they serve — and are ready to fund that mission at the next level.